While navigating through the new virtual norm, it can be challenging for professionals to maintain a seamless workflow. For attorneys, one of the obstacles posed by the pandemic is how to transition to remote work, including remote depositions. In addition, it’s important to understand how court reporting factors into this type of remote work.
Here, we explore the best practices of remote depositions, along with the court reporter’s role:
Best Practices of Remote Depositions
In order to properly schedule and follow through with a remote deposition, there are some things you should know in advance. Some of the best practices include:
Plan ahead for any technological issues. If you or your client struggles with technology, be sure to obtain an assistant who can provide technical support if needed or call us at iDepo for testing of equipment, training, and best practices regarding exhibits preparation for remote proceedings.
Contact Information and Coordination
If you would like the reporting firm to send out the connection links, the court reporting firm should be sent a list of contact information for all parties.
Familiarize Yourself With the Platform
Before the remote deposition, practice using the platform so that you are familiar with the user interface. Download the latest version available of the platform. Learn how to use all of the necessary features, such as camera angles and audio controls. If your internet bandwith is weak, please call in using a phone. You can still see everyone, but please call for audio in those scenarios for better sound quality. It is imperative that the court reporter can hear you clearly. During this time, you should also be dealing with the logistics of the deposition. Don’t wait until the last minute; experts recommend beginning planning the logistics of the deposition at least a couple weeks beforehand. This way, any issues can be dealt with accordingly.
Plan to Display Exhibits
One challenge of remote depositions is planning how best to display exhibits. Will they be screen-shared or sent through chat? iDepo Moderators can help you decide how to proceed with the exhibit display. An exhibit upload link will be sent to you and you may upload your exhibits at any time, even during the proceedings. Just inform the remote moderators so they know to refresh and they will receive your exhibits immediately. The moderators will assist you with the exhibits management and display, so that you can focus on your case at hand.
Obtain Consent to Record
Do not record a video deposition for use at trial without the consent of all involved parties. Just because a deposition is conducted remotely does not mean consent has been given to record and use footage from the event. Be sure to secure a legal videographer through iDepo if you do foresee yourself recording and using the information.
Ask the court reporting service to run a series of diagnostic tests on each participant’s technology. By performing these initial assessments before the deposition begins, any technical issues can be addressed ahead of time.
Using these simple tips, you can help make the remote deposition process as seamless as possible. Planning can make all the difference if a flawless remote deposition is your end goal.
The Role of a Court Reporter
In order to facilitate the remote deposition process, there are court reporting services that can help things along. With transcript reviews for read and sign, and the ability to depose anyone worldwide right from your home or office, and have realtime at your fingertips, remote depositions have never been easier.
As a one-stop shop, companies like iDepo Hawaii, LLC can help match you with a court reporter familiar with the platform and type of litigation. Serving all of Hawaii and fully equipped with videoconferencing capabilities, we can make your working life a breeze. Schedule an online deposition today to simplify your remote work as an attorney.